5 New Policies that you should consider adding to your employee handbook

A few weeks ago, we talked about how an employee handbook can be a useful tool for communicating guidance and information related to your organization’s history, mission, values, policies, procedures, and benefits for new and existing employees.

If you wanted to read up more on employee handbooks here is what we put together, but for this week we wanted to follow a similar theme and talk about five sections that we think should be included in an employee handbook to educate your employees on new issues that are existing in the workplace.

5 New Policies to think about

1. Telecommuting Policy– Because of the COVID-19 pandemic telecommuting has exploded as a popular option for employers to keep their employees safe. In other posts we have highlighted the benefits of remote work and how it can end up saving money in the long term. If you plan to keep a small group of employees that will continue to work from home after the pandemic, then it may be beneficial to outline in your employee handbook how you want them to operate from home.
2. Equal Employment Opportunity– States and municipalities across the country have been passing a slew of laws that extend equal employment opportunities. These laws have extended protections for employees who are not protected under federal law such as medical marijuana users or those who identify as lesbian, gay, bisexual, or transgender. Employers who fall under these laws should review them and update their employee handbooks accordingly to better protect themselves from litigation.
3. Personal Vehicle Usage­– This one may seem strange, but it has come up enough times for us that we thought it was worth mentioning. If you run a business that involves employees using their personal vehicles extensively to conduct business, then it may be worth outlining in your employee handbook how employees will be reimbursed or what standards must be met when driving on the clock.
4. Travel and Expense Policy– Similar to the personal vehicle usage, if your business requires your employees to travel extensively then it may be worth including in your employee handbook how your employees would be reimbursed for doing so. It may also be beneficial to think about what should be reimbursed, such as food, rideshare fares, and hotel expenses.
5. Smoke-Free Workplace Policy– With e-cigarettes and other tobacco substitutes becoming more popular, states have begun to enact laws that prohibit all “smoking” in the workplace. It would be worth reviewing what your local laws are, as some employers may be required to post notices, provide designated smoking areas, or ban all smoking together.

What policies you choose to implement should be unique to your business and the goals of your organization. The five that we outlined here are some policies that we think are worth reviewing or adding with the changing landscape of the American workplace. Remember that if you change or add to your employee handbook you should keep it simple for your employees to understand, but comprehensive enough to cover for liability.

As with most of our recommendations on this blog, these policies should be reviewed and updated as the laws change. Your employee handbook is a powerful tool in your business toolbox to help your business take official stances on complex issues and outline how your employees should conduct business in the workplace.

SolveHR’s mission has always been to provide meaningful, yet simple HR solutions for our clients. In light of the spread of COVID-19, we will continue to make good on that mission, so you can continue to focus on your business and the communities you serve.

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Written By Matthew Muriel